Erasmus+ Staff Mobility for Training or Teaching

Apply for an Erasmus+ staff mobility scholarship for teaching or training purposes and gain international experience!

The Erasmus grant consists of a living allowance of 110-190 EUR per day, depending on the destination country, and a travel allowance of 20 - 1735 EUR.

Application period: ongoing, via the Microsoft Form available at https://forms.office.com/e/Q6izLd5vq2?origin=lprLink

Application processing: The International Coordination Office reviews the received applications on the first and third Monday of each month. Applications submitted after the third Monday of the month will be processed on the first Monday of the following month. Decisions will be made within one week, and payment will be made within one week of both parties signing the Erasmus grant agreement.

Payments: Payment of the grant will be made within one week of both parties signing the contract.

Mobility implementation period: by 31.07.2025.

The application must be submitted at least one month before the planned departure!

If you have any questions, you can contact us at erasmus@metropolitan.hu

Application requirements

• You must be a full-time, part-time, adjunct, or volunteer lecturer, or a full-time administrative staff member at Budapest Metropolitan University.
• You must have the necessary language skills for the planned teaching or participation in training (C1 for teaching mobility; B2 for training mobility).
• Your team leader/supervisor must approve your participation in the mobility – you need to discuss this independently before applying.
• To support as many participants as possible, we generally support mobilities lasting 5 working days, and Erasmus grant can only be awarded once per semester.
• IMPORTANT: To ensure the efficient use of grant resources and to diversify mobilities, it is recommended to implement 2 mobilities with the same partner per semester/type of mobility. We recommend consulting with the staff of the International Coordination Office about the choice of location before applying. They can inform you about the availability of the institutions you wish to visit. 
• Weekend days – except in special justified cases – are not accepted as activity days; weekend days can only be supported if the professional program falls on a weekend and this can be proven.

Types of staff mobilities

Teaching Mobility:

• A minimum of 8 hours of teaching is required over 5 working days. If you spend more than 5 working days abroad, the required number of teaching hours increases proportionally.

Training and Staff Mobility:

• This includes activities such as building relationships, learning about the roles and structures at other universities, gaining experience, identifying best practices, job shadowing, etc.
• As a lecturer, you also have the opportunity to participate in training mobility, in which case you are not required to teach during your visit.

IMPORTANT: Participation in conferences is not supported by the Erasmus+ program.

Where can you apply?

• Erasmus funding is primarily focused on activities within Europe. In other cases, we will issue a separate call for applications.
• If you have intention to apply for mobility outside of Europe, please get in touch with us at erasmus@metropolitan.hu, and we will inform you about the available opportunities.
• Teaching activities can only be carried out at METU’s European partner universities. Additionally, we recommend visiting the Teaching Mobility page.
• For training activities, you can choose from the following options:Training partners

A) You can contact any of METU’s nearly 200 European partner universities: browse this page to find the most suitable university. You will need to individually agree on the professional content and timing of the visit.

B) Participation in International Staff Weeks, which you can explore here: Staff Mobility and recent call for applications to Staff Weeks are also disseminated on METU Intranet.  These are usually one-week-long events organized around various professional topics, offering networking opportunities, participating in cultural programs, and expanding your knowledge. This is an international site, so you’ll also meet many participants with similar interests. This option is particularly interesting for staff, but is also available to lecturers.

C) Based on an individual agreement with any higher education institution that holds an ECHE (European Charter for Higher Education).

• It is important to note that in the case of individual contact, coordination with the host institution and exchanging emails may take longer. Additionally, the host institution may not have the capacity to accommodate staff. Please consider these factors when planning your travel dates.

Amount of Erasmus grants

Living allowance:

Mobilities granted from the 2023 Erasmus financial framework:

The non-associated third countries of Regions 1–12 in the program                                                                                      180 € / day

Mobilities granted from the 2024 Erasmus financial framework:

The non-associated third countries of Regions 1–12 in the program                                                                                      190 € / day

Travel support and green travel

The amount of travel support depends on the distance to the host institution. The calculation is always based on the distance determined by the official Erasmus Distance Calculator. The amount is applied as an average support, not applied per direction.

Mobilities granted from the 2023 Erasmus financial framework:

• 10 - 99 km: 20 EUR 
• 100 - 499 km: 180 EUR 
• 500 - 1999 km: 275 EUR 
• 2 000 - 2 999 km: 360 EUR 
• 3 000 - 3 999 km: 530 EUR 
• 4 000 - 7 999 km: 820 EUR 
• 8 000 km or more: 1500 EUR 

Mobilities granted from the 2024 Erasmus financial framework:

• 10 - 99 km: 28 EUR
• 100 - 499 km: 211 EUR
• 500 - 1999 km: 309 EUR
• 2 000 – 2 999 km: 395 EUR
• 3 000 – 3 999 km: 580 EUR
• 4 000 – 7 999 km: 1188 EUR
• 8 000 km or more: 1735 EUR

New travel support rates (for mobilities funded by the 2024 Erasmus financial framework)

• Higher travel support is available for green travel.
• Higher travel support is provided to those who travel to and from the destination country using a more sustainable form of transportation rather than flying. Examples of green travel include trains, buses, and car-sharing (using a personal car alone is not acceptable). If you apply for green travel, your tickets must be presented, and a legal declaration must be completed before the mobility.

General principles regarding green travel:

• Green travel includes trains, buses, car-sharing, and bicycles (boats, airplanes, and electric cars are NOT considered green travel).
• Green travel support can only be provided if more than half of the journey is made using sustainable transportation. One-way green travel is not considered sufficient to qualify as green travel.
• Travelers can prove their mode of travel with travel documents, or in the absence of these (e.g., when traveling by car), with a legal declaration. In the legal declaration, it is recommended to list the names of fellow passengers in the remarks section when car-sharing.

Starting from 2024, the signed (legal) declaration by the person receiving travel support will serve as proof of documentation.

Living allowance

• The living allowance is provided for the days spent working abroad and must be certified with the Certificate of Attendance. 
• Additionally, we provide 2 days of travel allowance for the day before the first working day and the day after the last working day abroad. You are free to arrive earlier or leave later, but no additional days will be supported via Erasmus grant.
• To support as many participants as possible, we generally fund mobilities lasting 5 working days, and there is a possibility to apply for only one mobility per semester.
• Please note that Erasmus funding is only a contribution to the costs of your travel, and it may not cover all your expenses.
• The allowance can be used free, and you are not required to account for it or submit receipts.
• If there is a participation fee (e.g., workshop fee), the allowance contributes to this cost as well, but we cannot provide additional support for this (such fees are typically required for organized Staff Weeks).
• If your visit is confirmed, you can start booking accommodation and purchasing airline tickets even before the allowance is disbursed. However, please be aware that in the event of a cancellation not due to force majeure, we are unable to reimburse any expenses incurred.
• In case your trip is canceled or interrupted due to force majeure, please immediately consult with our staff at erasmus@metropolitan.hu

Step-by-step

1. Contacting the Host Institution or Applying for a Staff Week: Contacting the institution, especially when selecting an individual destination, may take time, so be sure to account for this when planning your travel dates.
2. Clarifying Details with the Host Institution: If necessary, pay any participation fee (this is mainly relevant for Staff Weeks).
3. Preparing the Mobility Agreement: Ensure it is filled out. It requires signatures from both the participant and the host institution.
4. Workplace Supervisor’s Approval: Obtain a supportive statement from your direct workplace supervisor (see "Useful Documents and Links").
5. Submitting Your Application at METU: Once the host institution has confirmed acceptance, submit your application to METU along with the signed Mobility Agreement, an English CV, a motivation letter, a document proving language proficiency, and supervisor approval (see "Submitting the Application" section).
6. Notification and Contract Initiation: The International Coordination Office will inform the participant of the application results and initiate the contract process.
7. Contract Signing: Sign a contract with METU regarding the grant amount.
8. Travel Abroad
9. Submitting the Final Documentation: (see the "Final Report" section)

Application Submission and Contract Signing

Application Submission:

To apply for staff mobility, fill out the following form: https://forms.office.com/e/Q6izLd5vq2?origin=lprLink

What needs to be uploaded?

• The Mobility Agreement for Teaching or Mobility Agreement for Training document, signed by both the applicant and the host institution, depending on the type of planned mobility. (You can find it among the "Useful Documents" at the bottom of this site.)
• Approval Statement from your workplace supervisor/team leader, expressing his/her consent with your mobility.
• U.S.-type CV with professional data, in English
• Language proficiency certificate (for teachers, C1 level; for administrative staff, B2 level in Eglish or the official language of the host country).
• Motivation Letter with a teaching/training plan (in Hungarian or English, explaining how the mobility supports your METU career and METU’s internationalization goals, and detailing the planned activities, objectives, expected results, and impacts) – this also needs to be filled out in the Mobility Agreement.
• Bank account verification – Ensure the number is correct for the contract. The transfer is made in EUR, so it is advisable to provide a EUR bank account number. An online bank print screen is sufficient, but please cover your balance.
• Insurance name and number – Individual insurance is required to sign the grant contract (European Health Insurance Card alone is not sufficient).

Applications that meet the formal and content requirements are reviewed and supported by the International Committee. The application form already requests the data needed for the contract to prepare the contracts as soon as possible.

Contract Signing: For successful applications, the International Coordination Office prepares the contract based on the data uploaded during the application and sends it by email. If all the data is correct, four printed and signed copies must be sent to us by post or internal mail:

• By post to the central address: International Coordination Office, 1148 Budapest, Nagy Lajos király útja 1-9.
• By internal mail: International Coordination Office, Infopark C Building

Final Report

The final report must be submitted within 30 calendar days of returning to the International Coordination Office at erasmus@metropolitan.hu

Documents to attach to the final report:

• 1-page experience report in English or Hungarian, highlighting how the visit supported METU's internationalization efforts and the professional development of the applicant.
• Certificate of Attendance – Attendance certificate signed by the host institution; please also send the original to the International Coordination Office by post or internal mail.
• Completion of the European Commission’s online survey: EU Online Survey – This will be automatically sent to the provided email address by the system.

Submitting the application means accepting the terms and conditions of the application. In case of disputes, the official Erasmus Programme Guide shall prevail.

Additional Support Options

ERASMUS+ SUPPLEMENTARY SUPPORT FOR PARTICIPANTS WITH DISABILITIES OR LONG-TERM ILLNESSES Support is available for students and staff with disabilities or long-term illnesses who have received an Erasmus+ mobility grant. You can apply for the support as indicated in the call for applications.

Useful Documents and Links

• Mobility agreement for teaching
• Mobility agreement for training 
• Erasmus+ Application form - Teaching or Training mobility
• Certificate of Attendance
• Supervisor's Approval
• Green Travel Declaration
• Step-by-step document (EN version)
• Intranet / My METU / Scholarship Opportunities